Festival Planning: How to Plan Perfect Festivals in Florida

Festivals are an important part of community life. They bring people together in a shared experience, allowing them to celebrate their cultures, practice their traditions, or simply have fun. And when it comes to festivals in the United States, Florida is one of the leading states with the highest number of festivals.

Festivals in Florida are an important part of the state’s culture—and they’re only getting bigger and better each year, especially in South Florida! Festivals in southwest Florida are an exciting and exotic way to celebrate culture and heritage. From music festivals to food festivals and everything in between, South Florida hosts hundreds of festivals throughout the year. That's why if you want to get involved in festival planning, Florida is the location of choice!

While event planning in Florida can be a daunting task, it is also rewarding and fun. In this article, we will introduce you to some of the biggest and best festivals happening around the state, including everything from craft shows to sport festivals. See ideas on how to plan a festival to make your attendees happy.

Some Exciting Festivals in Southwest Florida

Whether you're looking for a festival to celebrate food and drink or one that celebrates the arts, South Florida has something for everyone. Let's take a look at some exciting and popular festivals in Florida, hosted year-round throughout the state:

1.    Music festivals

You can always attend one musical Florida fest or another in South Florida. Musical fests are organized events with live entertainment focused on a specific genre or theme. They offer attendees a wide range of musical styles and genres, from hip-hop to country music, and everything in between.

Anyone who loves music cannot afford to miss popular Florida country music festival events such as the 30a Songwriters Festival in Santa Rosa Beach, the Mile0Fest in Key West, and many others. You get to watch your favorite musicians perform such as Wheeler Walker, Jr., Dierks Bentley, LOCASH, and lots more!

Music festivals draw thousands of people from all over each year. With lots of musical festivals in Southwest Florida, you cannot go wrong if you go into the festival planning business. Some of these festivals last for days on end and often include food and drinks, camping areas where attendees can stay overnight if they wish to, portable toilets for events, etc.

Some of the biggest and best music festivals in Southwest Florida include: Island Hopper Songwriter Fest, Fort Myers Seafood & Music Festival, Cape Coral Arts and Music Festival, etc.

2.    Food Festivals

Whether it's a food truck festival, a culinary competition, or a beer tasting event, food festivals are all about food and drink. There are so many food festivals in South Florida to plan for. And if you're into food festival planning, you can find food festivals in South Florida every month of the year.

One of the most popular food festivals in Florida is the South Florida seafood festival. Florida seafood festivals bring together thousands of attendees and all things seafood—including oysters, crab legs, shrimp cocktails…everything! Depending on the event, attendees may have to pay a small fee for food. Some popular seafood festival Florida 2021 events include the Fort Myers Seafood & Music Festival, the Key West Lobsterfest, Key West, the South Florida garlic festival, etc.

3.    Art and Craft Festivals

There are so many art events in South Florida that take place throughout the year. These arts and craft shows in Florida bring together psychics, arts and crafts exhibitors, street performers, craft vendors, and thousands of tourists from all over the country and beyond to celebrate their heritage with food, music, dance, and art. Some popular Florida craft fairs and art shows in South Florida include the Festival of The Arts, Coral Springs; Dania Beach Arts & Seafood Festival, Frost Park; ArtFest in The Pines; chalk art festival, etc.

4.    Sports Festivals

With so many sports teams in Florida, it's no wonder there are so many sports festivals here in South Florida as well! From tailgating at Dolphins games to cheering on the Heat at an outdoor basketball game on a sunny day, South Florida has some of the best sports events in the country! Some of these are the Delray Beach Open where tennis game elites raise trophies, the Winter Equestrian Festival which is a gathering of horses and riders showing their prowess, and lots more.

5.    Outdoor Festivals

If you're looking to enjoy the outdoors in any season, look no further than southwest Florida outdoor festival events. From Florida summer festival events to fall festivals in Florida, there's something for every season in the Sunshine State. And all these events require good festival planning. For example, if you want to plan an outdoor fall festival, the first thing to consider is the venue. Do you want to hold it near the beach, on a farm, etc.? Your venue should align with the theme of the festival.

Some of the exciting outdoor festivals in Southwest Florida you can enjoy include the festival of lights Florida, in Fort Myers, where you can see light shows, displays, parades, and more. There's also the kite festival Florida where people come from all over the country to get their kites ready for fun competitions. The flower festival in  Florida features flower displays where participants can watch floral arrangements being made before entering into their own competitions. There are also other flower-related activities such as workshops on growing your own flowers at home and floral arrangements demonstrations by professional florists!

Why is South Florida the Home of Exciting Festivals?

One of the best things about South Florida is the number and variety of festivals that take place each year. When it comes to planning a festival event, there's almost no event that South Florida isn’t suitable for. And that's true for many reasons.

For starters, the weather is always perfect for safe outdoor activities and events since there's almost always sunshine and weather that is conducive to outdoor activities. In addition, the crowds are diverse and friendly, so your event will be well-attended. South Florida also has plenty of indoor and outdoor event venues that can handle large groups at reasonable rates. And don't forget the beach!

It's easy to see why South Florida is such a great place for festivals: it's got everything you need! So, if you're looking for a place to start festival planning or to host your next festival, look no further than South Florida. With all of the beautiful weather, amazing food and culture, and diverse people that make up the community, you can't go wrong with a festival here!

7 Tips for Planning a Festival in Florida

When it comes to festival planning in Florida, there are a lot of things to consider. You might be wondering how to make sure your guests have the best experience possible or what kinds of events and activities are best for your festival. Here are some tips to help you with planning a festival in Florida:

1.    Write down your goals for the event.

What are you trying to accomplish? Are there any specific things that you want to see during the festival? What kind of atmosphere are you going for? For help brainstorming festival ideas, try researching some ideas for family things to do in South Florida and then get some inspiration and ideas on what event to plan. Depending on season and dates, there are a host of possible event ideas that would attract large crowds.

2.    Have adequate funding.

Festivals in Southwest Florida can be expensive (just like with every other festival), so make sure that you have enough money set aside before you start planning anything! Your marketing plan should show that your festivals can become profitable within a reasonable amount of time.

Additionally, get all the necessary insurance coverage in place before opening up—and make sure that it covers all possible risks associated with hosting a public event like injuries or property damage.

3.    Choose your location carefully.

When planning a festival in Florida, decide where you want to hold it. You'll want a venue that will provide enough space for all of your guests, as well as some extra room for activities. If possible, pick a venue that has access to water, space for portable restrooms, etc. This is a great way to make your event feel more like an authentic Florida festival experience.

4.    Make sure everyone knows about your event.

Once you've chosen where you want to hold your festival in Florida, it's time to start promoting it! Make sure everyone knows about the date and time so they can plan to attend; people may not be able to come on short notice.

You can set up a website or social media page dedicated exclusively to your event, and begin promoting it several months prior. You can easily reach out to popular sites for like visitflorida.com to have your event listed there.

5.    Make sure that your festival is legal and in order.

Find out what kinds of permits are required by law, and make sure that you have them all before opening your doors to the public.

6.    Use sufficient help.

Festival planning can be pretty stressful, and you won't want to leave anything to chance. You want to make sure every detail is accounted for because there are so many details involved in festival planning. With so many arrangements going on simultaneously, it's easy for your planning staff to get confused so make sure everyone knows what they're supposed to be doing, and hold regular meetings to monitor progress. Refer to an outdoor event planning checklist and utilize online organizational tools and collaboration software to ensure seamless project management.

7.    Plan for portable restrooms.

Porta potties are a must-have for every event. They provide your guests with a place to go when nature calls—and you can be sure that nature will call at some point during your festivities!

Whether you're planning a music festival, a food festival, or any other type of event, an event portable toilet rental should be an important part of your festival planning. Remember to plan for more units when you're serving food or drinks.

John To Go Portable Toilets: An Event Must-Have!

With so many people in one place, you want to make sure that the facilities are sanitary and available for any number of users. And that's where John To Go comes in. You don't want people attending your event and getting sick because the number of toilets per person falls short. To avoid this, you can easily use our event calculator to help estimate how many restrooms you'll need for your event.

John To Go portable toilets are perfect for any event and festivals in Southwest Florida where there will be large crowds. With our specialty in this region, you can count on our services when you’re looking to rent a porta potty near Cape Coral or any of the surrounding regions in the South Florida vicinity. They're also great for giving your attendees some extra privacy while using the bathroom. You can rent them by the day or week, for a few days, weeks, months, or even years, and get them delivered right to where they're needed in South Florida.

But you may be wondering "how many toilets do I need for my event?" Well, it depends. Here's how you can easily figure out how many portable toilets per person you need. As a general rule of thumb, you need at least one portable toilet per 50 people for events that will last up to four hours. So, if there will be 200 guests, you'll need to rent 4 toilets.

With John To Go, you can have access to high-quality toilets at any time. The toilets come with everything you need: toilet paper, hand soap, and other things you'll like to request. You can even get porta potty units with hand wash stations, flushable porta potties, and porta potty units for handicapped attendees, and lots more!

So as you embark on planning for South Florida festivals, John To Go stands ready to deliver exceptional porta potty services across the region. Whether you’re looking for restroom services in the bustling streets of Miami, the scenic coastlines of Pompano Beach, in the vibrant communities of Fort Myers, or you need to rent porta potty near Marco Island, we are equipped to provide top-notch facilities to ensure the comfort and convenience of your attendees. Our commitment to cleanliness, reliability, and customer satisfaction makes us the ideal choice for festivals spanning the diverse and dynamic corners of Southwest Florida. With John To Go, you can rest assured that your porta potty needs will be seamlessly handled, allowing you to focus on creating a memorable and successful event for all.